Safe Business Travel

Some of your workers may travel for work-related reasons, whether for training, contracting, selling, etc., so it’s a good idea to give these employees safety precautions to take when they’re on the road for business travel. You may even want to conduct brief, annual training on personal travel to update federal mileage rates, for example, or new security procedures at airports.

When employees travel through transportation terminals, they need to:

• Leave valuables home whenever possible, and never leave baggage or personal items unattended.
• Keep purses, wallets, and other valuables secure, and be alert to what’s going on around them.
• Report any suspicious individuals or activities and unattended luggage to terminal Security.
• After check-in at an airport, go directly to their gate, where they will be more secure.
• Keep an eye on their bags as they pass through the security check.

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When employees make road trips, they need to:

• Know their travel route and make sure their vehicle is in good condition.
• Keep doors locked while driving, and lock up when they leave their vehicle.
• Park as near their destination as possible in a well-lit, visible spot.
• When returning to a parked car, have keys ready and glance around to make sure it’s safe. Once inside, lock doors.

When employees have overnight stays in hotels, they need to:

• Keep their door locked and the security chain fastened when they are in their room, and lock and close windows when they leave.
• Use the viewer in the door to verify the identity of anyone who knocks on their door.
• Ask at the desk how to secure valuables, for safe places to walk or run, and for the safest routes to business meetings.
• Check the hall before they leave their room, and be careful entering elevators.

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When employees need to walk to meeting places in unfamiliar cities, they need to:

• Stay with the crowd on well-lit streets, and walk with someone when possible.
• Walk briskly and confidently and keep alert to their surroundings.
• Avoid shortcuts through parks, pedestrian tunnels, or alleys.
• Have the fare ready for public transportation so that they don’t have to take out their wallet.
• Avoid entering an empty subway car, and sit near the driver on a bus at night.

Why It Matters

• According to a Bureau of Transportation Statistics study, Americans make more than 405 million long-distance business trips per year.
• This accounts for 16% of all long-distance travel.
• Almost 75% of business travel is to distances less than 250 miles from home, and most are by car.