Emergency Preparedness and Response

13 Records You MUST Keep for PSM


  • OSHA 300 logs for the past 3 years for both the employer and all process-related contractor employer(s).
  • Written process safety information for the unit(s) selected, if available, such as flow diagrams, piping and instrumentation diagrams (P&IDs), and process narrative descriptions. NOTE: The employer is required to compile process safety information on a schedule consistent with the employer’s schedule for conducting the process hazard analyses (PHAs).
  • Process hazard analysis documents–-documented priority order and rationale for conducting the analyses; copies of process hazard analyses; team members; actions to promptly address findings; written schedules for actions to be completed; documentation of resolution of findings; documentation verifying communication to appropriate personnel; and 5-year revalidation of original PHA required by standard.

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  • Written operating procedures for safely conducting activities in each selected unit; annual certification that operating procedures are current and accurate; written procedures describing safe work practices for potentially hazardous operations, including (but not limited to) lockout/tagout, confined space entry, lifting equipment over process lines, capping over ended valves, opening process equipment or piping, excavation, and control over entrance into a facility of maintenance, laboratory, or other support personnel.
  • Written plan of action regarding the implementation of employee participation.
  • Training records for initial and refresher training for all employees in the selected unit(s) whose duties involve operating a process; methods for determining the content of the training; methods for determining frequency of refresher training; certification of required knowledge, skills, and abilities to safely perform job for employees already involved in operating a process on May 26, 1992, who have not received initial training; and training material.
  • Prestart-up safety review for new facilities and for modified facilities when the modification is significant enough to require a change in the process safety information; documentation of employee training.
  • Mechanical integrity procedures–written procedures and schedules to maintain the ongoing integrity of process equipment; the relevant portions of applicable manufacturers’ instructions, codes, and standards; and inspection and tests performed on process equipment in the unit(s) selected.
  • Hot work permit program and active permits issued for the unit(s) selected.

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  • Management of change procedures–written procedures to manage change to process chemicals, technology, equipment, and procedures; and changes to facilities that affect a covered process.
  • Incident investigation reports for the unit(s) selected, resolutions, and corrective actions.
  • Written emergency action plan, including procedures for handling small releases and evidence of compliance with 29 CFR 1910.120(a), (p), and (q), where applicable.
  • The two most recent compliance audit reports, appropriate responses to each of the findings, and verifications that deficiencies have been corrected.

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