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General Background Information
Under OSHA’s recordkeeping regulation at 29 CFR 1904, certain covered employers are required to prepare and maintain records of serious occupational injuries and illnesses using the OSHA 300 Log. This information is used in evaluating the safety of a workplace, understanding industry hazards, and implementing protections to reduce or eliminate hazards to workers.
Covered employers include those with 11 or more employees. OSHA partially exempts a number of establishments in certain low-hazard industries from injury and illness recordkeeping requirements.
The injury and illness recordkeeping forms are:
- The Log of Work-Related Injuries and Illnesses (OSHA Form 300)
- The Summary of Work-Related Injuries and Illnesses (OSHA Form 300A)
- The Injury and Illness Incident Report (OSHA Form 301)
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What Is OSHA Form 300A?
OSHA Form 300A is The Summary of Work-Related Injuries and Illnesses. The annual summary is a list of injuries and illnesses that were recorded on the OSHA 300 Log during the previous calendar year. At the end of each calendar year, the employer must create, certify, and post an annual summary of injuries and illnesses recorded on the OSHA 300 Log.
Employers must fill out the Log and the Incident Report only if a recordable, work-related injury or illness has occurred. However, the Summary must be filled out and posted annually even if no recordable, work-related injuries or illnesses occurred during the year.
In place of the OSHA forms, employers may use equivalent forms. The equivalent forms must have the same information, must be as readable and understandable, and must be completed using the same instructions as the OSHA forms they replace.
If the employer is using an equivalent form other than the OSHA Form 300A Summary, it must include the employee access and employer penalty statements found on the OSHA Form 300A.
Who Is Responsible for the Summary?
A company executive must certify that he or she has examined the OSHA 300 Log and that he or she reasonably believes, based on his or her knowledge of the process by which the information was recorded, that the annual summary is correct and complete. The company executive who certifies the Log must be:
- An owner of the company (only if the company is a sole proprietorship or partnership);
- An officer of the corporation;
- The highest-ranking company official working at the establishment; or
- The immediate supervisor of the highest-ranking company official working at the establishment.
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When Must the OSHA 300A Form Be Posted?
The summary must be posted no later than February 1 of the year following the year covered by the records. The form must be kept in place until April 30.
Where Must the OSHA 300A Form Be Posted?
A copy of the annual summary must be posted in a conspicuous place or places where notices to employees are customarily posted. Employers must ensure that the posted annual summary is not altered, defaced, or covered by other material.